What kind of certification?
The Cantonal Chancellery certifies original public documents of the Canton of Zurich, thus validating them for their use abroad. Please find below the instructions of how to prepare your certification request and how to submit it either at the counter of our office or via regular mail.
Step by step
Before you get started
Please ask the respective addressee abroad about the type of document you need.
Plan well ahead. It is not always possible to provide official certifications immediately. Sometimes we need to undertake further inquiries.
We do not directly certify Please obtain certification first by Signatures of private individuals Notary’s Office, City or Municipal Clerk’s Office Signatures of authorized company signatories Notary’s Office, City or Municipal Clerk’s Office School reports, apprenticeship certificates, diplomas Department of Education Medical certificates Cantonal Medical Service Vaccination certificates for animals Cantonal Veterinary Office
Charges incur for the supplementary certification of each official original signature. You may settle the charges at our counter in cash or by direct debit/credit card. If you submit your request by regular mail within Switzerland, we will send you an invoice. Invoices can only be sent to the requesting party. In case of requests from abroad, we will ask for an advance payment.
Charges CHF Apostille 30 Apostille on a civil status document 23 Legalization 22 Legalization on a civil status document 15 Postal charges within Switzerland 5.80
Request from Switzerland
Please submit a written request to us along with the original documents. The following details must be included in your request:
- Your name and address, or your company’s letterhead incl. exact address
- Your contact details
- The country of destination of the documents, allowing us to select the correct certification procedure. If your documents must be certified for different countries of destination, please indicate in your written request the respective country of destination for each of your documents.
- Date and signature
We will return the certified documents to the requesting party via registered mail together with our invoice. You are solely responsible for forwarding the documents or for any further steps to be undertaken.
In case of requests from abroad, further inquiries and an advance payment of the charges apply. Please contact us via email or telephone.
Do you require barrier-free access to our premises? Please contact us in advance via telephone for further information.
Request for up to 5 certifications
You or a trusted person will
- hand over the original documents to us
- indicate the country of destination for each document
- pay the charges for on-site requests for up to 5 certifications in cash or by direct debit/credit card
- receive the certified documents back from us
No power of attorney is required if you designate and send a trusted person or a courier.
Request for more than 5 certifications
Please plan well ahead. It would be best if you sent us your request via postal mail. Alternatively, you have to identify yourself at the counter by presenting your identity card or passport, fill in the respective request form and hand over the documents. We will inform you as soon your request is completed and ready for collection. This may well be one day later. In case of adoption documents, the processing time may last up to 5 days.
You or a trusted person will
- pick up the documents
- have to identify himself/herself again
- pay the charges in cash or by direct debit/credit card
- confirm receipt of the documents
Your next steps
According to the Hague Apostille Convention, documents bearing an Apostille do not require certification by a consular office and are directly accepted by the country of destination.
All other documents, i.e. documents bearing a Legalization, generally require a supplementary certification issued by the respective consular representation in Switzerland. Please ask the respective office or authority abroad to which you have to submit your documents about the exact procedure and possible further steps.